--- title: How to Add an Observer to Your Documents description: Discover how to add an observer in Cincel so that managers or legal staff can track your digitally signed documents in real time, without signing or altering anything. --- [Skip to content](https://help.cincel.digital/en/how-to-add-an-observer-to-your-documents#main-content) - [English](https://help.cincel.digital/en/how-to-add-an-observer-to-your-documents) - [Español](https://help.cincel.digital/añadir-un-observador) English Show submenu for translations [Create support ticket](https://help.cincel.digital/en/kb-tickets/new?hsLang=en) ![Cincel 2025- 320x132-02.png\]](https://help.cincel.digital/hs-fs/hubfs/Cincel%202025-%20320x132-02.png?height=40&name=Cincel%202025-%20320x132-02.png) Open main navigation Close main navigation - - [English](https://help.cincel.digital/en/how-to-add-an-observer-to-your-documents) - [Español](https://help.cincel.digital/añadir-un-observador) English Show submenu for translations - [Create support ticket](https://help.cincel.digital/en/kb-tickets/new) - [Go to CINCEL](https://www.cincel.digital/en) [Go to CINCEL](https://www.cincel.digital/en) How can we help you? - There are no suggestions because the search field is empty. 1. [Help Center](https://help.cincel.digital/en?hsLang=en) 2. [User Guides: Signing and Managing Documents](https://help.cincel.digital/en/user-guides-signing-and-managing-documents?hsLang=en) 3. [Document Creation](https://help.cincel.digital/en/user-guides-signing-and-managing-documents?hsLang=en#document-creation) # How to Add an Observer to Your Documents Sometimes it is necessary to include someone from your organization to keep them informed regarding the signing **process**, but without providing further access to the document. This is why Cincel provides for its clients the **Observer** participant. It is the perfect tool for keeping supervisors, lawyers, or assistants informed, ensuring total transparency without interrupting the workflow. --- ### **What can (and cannot) an Observer do?** An observer is a read-only participant. Their role is clearly defined: - Receive an invitation to view the document. - View the content of the document at any time. - Track signature progress in real time. - Receive a copy of the final document when it is completed. - Sign, reject, or edit the document. - Add or change signers. - Send reminders or delete the process. --- ### **Steps to Add an Observer** You can easily add observers during the creation of a new document, right after adding the signers. 1. Go to the "**Observers**" tab, located next to the Signers tab. 2. **Add** their details: Type the full name and email address of the person. 3. **Click** the “Continue” button to add them to the list. You can repeat this step to add as many as you need. 4. **Finish** the configuration and send your document as usual. **Done!** Upon sending the document, observers will immediately receive an email invitation to view the process.   --- ### **Frequent uses for observation:** This feature is ideal for situations such as: - **Management oversight**: a manager can observe the contracts their team closes. - **Legal assistance**: a lawyer or assistant can monitor the progress of agreements. - **Project management**: a project manager can track the formalization of agreements with suppliers. - **Audit and compliance**: compliance personnel can have visibility into key transactions. **💡 Cincel Tip:** Use the Observer feature to improve the visibility of your processes and keep the right people within your organization up to date on important signing processes. It is the most efficient way to manage your agreements transparently, without burdening key people with the responsibility of signing.   - [Quick guides](https://help.cincel.digital/en/quick-guides?hsLang=en#main-content) - [Security](https://help.cincel.digital/en/quick-guides?hsLang=en#security) - [First Steps and Basic Concepts in Chiseling](https://help.cincel.digital/en/first-steps-and-basic-concepts-in-chiseling?hsLang=en) - [News and updates](https://help.cincel.digital/en/news-and-updates?hsLang=en) - [User Guides: Signing and Managing Documents](https://help.cincel.digital/en/user-guides-signing-and-managing-documents?hsLang=en#main-content) - [Document Creation](https://help.cincel.digital/en/user-guides-signing-and-managing-documents?hsLang=en#document-creation) - [SIGNATURE](https://help.cincel.digital/en/user-guides-signing-and-managing-documents?hsLang=en#signature) - [Account Management, Teams and Billing](https://help.cincel.digital/en/account-management-teams-and-billing?hsLang=en#main-content) - [Account Management](https://help.cincel.digital/en/account-management-teams-and-billing?hsLang=en#account-management) - [Team Management](https://help.cincel.digital/en/account-management-teams-and-billing?hsLang=en#team-management) - [Legal Validity and Regulatory Compliance (Mexico´s Legal Framework)](https://help.cincel.digital/en/legal-validity-and-regulatory-compliance-mexicos-legal-framework?hsLang=en) - [Security and Core Technology](https://help.cincel.digital/en/security-and-core-technology?hsLang=en) - [Integrations and APIs for Developers](https://help.cincel.digital/en/integrations-and-apis-for-developers?hsLang=en) - [Troubleshooting and frequently asked questions](https://help.cincel.digital/en/troubleshooting-and-frequently-asked-questions?hsLang=en) - [Glossary of Terms](https://help.cincel.digital/en/glossary-of-terms?hsLang=en) [![Chill listening crop-3](https://help.cincel.digital/hs-fs/hubfs/Cincel%202025-%20320x132-02.png?width=57&height=24&name=Cincel%202025-%20320x132-02.png "Chill listening crop-3")](https://www.cincel.digital/branding) Cincel® 2024 / D.R., Grupo Cincel que conforma LUMIT DLT S.A.P.I. 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